Interested in working for a leader in the healthcare community? Find out what career opportunities are currently available at ABMS (alphabetized by title).

E-mail your resume and cover letter for career opportunities to resume@abms.org. Please include the job title in the subject of your e-mail.

222 North LaSalle Street, Suite 1500
Chicago, IL 60601
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Open Positions

• SENIOR ADMINISTRATIVE ASSISTANT

Senior Administrative Assistant

Incumbent: None

Reports to: SVP Strategic Partnerships and Public Policy

RESPONSIBILITIES:

• Maintains the SVP calendars and files.


• Schedules appointments and conference calls and make travel arrangements.


• Serves as primary backup to the Executive Assistant to the President and CEO.


• Coordinates and participates in meetings and conferences and special projects, assists in drafting agendas, records minutes, prepares presentations, transcribes summary of meetings and provides appropriate meeting follow-up as determined by the SVP.


• Drafts routine correspondence which includes editing documents and gathering information.


• Updates records and maintains an efficient filing system for SVP, in cooperation with other administrative staff and in accordance with ABMS policies.


• Acts as SVP's liaison between ABMS staff, Board of Directors, Member Boards, Committee members and customers. Communicate the action items to others and help facilitate the completion of such action items.


• Handles confidential and/or priority correspondence related to ABMS or the ABMS Foundation. . Assists in coordination with Member Services Manager and other staff regarding Committee and Task Force agenda books as designated by the SVP.
• Evaluates and recommends equipment and supplies for the administrative functions needed by the SVP, working with the marketing communications and finance and administration departments.


• Shares in handling incoming phone calls.


• Acts as a representative of the ABMS in response to inquiries.


• Participates in ABMS project/team meetings, recruitment or staff training activities, as requested. . Supports other executive and senior staff as required.

SKILLS AND ATTRIBUTES:

• Customer focused with the ability to maintain the highest levels of excellence.


• Strong interpersonal skills with a high degree of integrity and sensitivity to confidentiality.


• A motivated self-starter with organizational skills and an ability to communicate with executives, co-workers and outside organizations.


• Excellent skills in MS Office computer programs (Excel, Word, PowerPoint) and the ability to prepare clear, concise reports, letters and documentation.


• Able to work independently, prioritize workload, manage multiple projects and meet deadlines with minimal supervision.


• Knowledge of medical organizations desirable.

EDUCATION, TRAINING AND EXPERIENCE:

Bachelor's degree or equivalent experience.
Minimum of 10 years administrative experience, with at least 5 years at a corporate or professional services executive level

Hours: 37.5 hours per week, M-F, 8:30 a.m. to 5:00 p.m. Some travel and after hours work is required periodically.