Staff Accountant

May 12, 2022

The American Board of Medical Specialties (ABMS) is seeking a Staff Accountant.

The Staff Accountant is an essential member of the Finance Team and is responsible for the monthly and year end accounting functions of the organization, including accurate and timely preparation of journal entries in compliance with generally accepted accounting principles (GAAP), monthly account reconciliations and analyses, coordination of processes among the Finance team, and efficient operations of department systems and programs. Responsibilities for this position also include ensuring compliance with the organization’s accounting policies and procedures to maintain proper internal controls, participating in departmental and organization wide projects, and collaborating within the department and across the organization.  The Staff Accountant will uphold the ABMS Guiding Principles of accountability, empowerment, and inclusion, and will possess a high level of integrity, transparency, teamwork, customer service and continuous quality improvement. 

This position is exempt and reports to the Controller.

Established in 1933, the American Board of Medical Specialties (ABMS) is responsible for the creation of standards overseeing physician certification in the United States. Dedicated to improving the quality of care to the patients, families and communities they serve, the 24 ABMS Member Boards develop educational and professional standards and programs of assessment to certify physicians and medical specialists. More than 940,000 physicians and medical specialists are certified by one or more of the ABMS Member Boards in one or more of 40 specialties and 88 subspecialties. For more information about ABMS, visit www.abms.org

Position Responsibilities:

Accounting and Reporting Operations

  • Assists the Controller, responsible for monthly, quarterly, and annual financial accounting and reporting, managing reporting deadlines, monthly close schedule/calendar, and ensuring compliance with US GAAP including focus on completeness, accuracy, cut-off, and classification
  • Maintains the general ledgers for all entities of the organization
  • Prepares and records monthly asset, liability, revenue, and expense journal entries by compiling and analyzing account information
  • Ensures the proper recording of revenue, including determination of deferred revenue and recognized revenue amounts
  • Ensures expenses are charged to the appropriate accounts, departments, and projects in the proper period
  • Prepares monthly account reconciliations and closes the monthly books to ensure accuracy of general ledger balances and activity
  • Reconciles bank accounts and investment accounts at least monthly and addresses any discrepancies timely
  • Reconciles intercompany accounts and analyzes intercompany activity
  • Reconciles payroll and related benefits accounts
  • Calculates invoice amounts for non-recurring billing
  • Investigates unusual items and transactions working with all levels of management throughout the organization
  • Maintains knowledge of acceptable accounting practices and procedures and advises on appropriate accounting treatment for routine and non-routine transactions
  • Proposes recordkeeping and data-entry solutions as new business situations arise (e.g., new grant opportunities which may require different financial reporting)
  • Works with all departments monitoring the collections and billing status of financial obligations of various contracts and license agreements
  • Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software
  • Performs other related duties as assigned

Compliance

  • Provides external auditors with assistance by preparing and maintaining all necessary working papers and supporting audit schedules and obtaining resolution to all audit issues with the Controller
  • Monitors financial aspects of significant contract compliance elements, renewals, and accrual recording, including adherence to payment schedules, invoicing requirements, and proper revenue and/or expense recognition
  • Assists with annual W2 and 1099 reporting and ensures timely filing to the IRS

Collaboration and Consulting

  • Collaborates with the Controller and all members of the Finance team regarding accounting and reporting issues and other business issues
  • Assists with policy making, having awareness of and consideration to how policy changes can affect the organization; plans for such changes
  • Provides consultation, knowledge, and financial data to internal stakeholders, as needed, and manages and assists in the preparation of financial support schedules, as needed
  • Works with all levels throughout the organization to ensure an appropriate understanding of financial matters

Other Job Duties:

  • Other duties as requested by the Controller

Education and Experience

  • Bachelor’s degree in Accounting/Finance/Related Field (required)
  • CPA exam eligibility (highly preferred)
  • At least 3 years of related experience with non-profit accounting knowledge (preferred)
  • Experienced in all aspects of fiscal management including strong knowledge of US GAAP, internal controls, and financial reporting (required)
  • Proficient at journal entry preparation and account reconciliations (required)
  • Experience with deferred revenue and determination of recognized revenue amounts (required)
  • Experienced systems knowledge including general ledger applications, payroll systems and expense reimbursement applications (required)
  • Knowledge of financial software platforms (required) (Sage Intacct general ledger application, NetSuite revenue/sales application, ADP Workforce Now and Concur Expense Reporting (preferred)

Skills and Attributes

  • Professional demeanor and strong customer service orientation
  • Utilize innovative ideas and approaches to identifying and implementing process efficiencies
  • Excellent time management skills with ability to meet monthly close deadlines
  • Attention to detail and follow-through
  • Excellent problem solving and analytical skills
  • Excellent communication skills with ability to clearly disseminate financial information with an understandable approach
  • Excellent organizational skills
  • Responds effectively to sensitive and confidential information
  • Participatory management and leadership style that encourages collaboration, cooperation, and personal growth
  • Self-motivated and able to work independently on multiple projects

ABMS employees are currently working remotely, unless they choose to work in the office.  If an employee wishes to visit the office, the employee must be vaccinated against COVID-19 and must provide proof of vaccination upon request, subject to legal exemptions.  ABMS considers an employee to be vaccinated against COVID-19 if the employee has received the primary vaccine and one booster dose.  This policy may be revised at any time.

Hours: 37.5 hours per week, M-F, 8:30 a.m. – 5:00 p.m. Early morning, evening, and weekend hours may be periodically required.  Some travel will be required.

The ABMS offices are located in Chicago, and only local candidates will be considered. 

Principals only; no agency calls please. 

Closing Date: Friday, June 10, 2022, or until the position is filled.

How to Apply

In addition to sending your resume and salary expectations, you must include a cover letter outlining your experience and the strategic value that you will bring to ABMS.

Send your resume and cover letter to Dan Hoppe – Director, Human Resources, at resume@abms.org. Please include “Ref: ABMS_Staff_Accountant_2022” in the subject of your email.

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities. Duties, responsibilities, and activities may change or be added at any time with or without notice. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, disability status, or genetic information.